How to Make a PDF File Smaller on Mac

If you are looking to optimize your Mac for maximum performance, there are a few ways to make your PDF file smaller. This will allow you to save space and send your files across platforms without losing quality. In addition, you may find that using a smaller font size results in fewer pages.

girl working on macbook at home
Photo by Amelia Bartlett on Unsplash

One of the simplest and most effective ways to make a PDF file smaller on your Mac is to resize the document. A good way to do this is to remove unwanted white sheets or other objects from your document. Another option is to convert the PDF to a different format.

The best way to get a PDF to the smallest size is to use a compression utility. You can do this by either using a program on your computer or by downloading a free online tool. However, if you are not a heavy user, the built-in software options can do the job just fine.

One of the easiest ways to reduce your PDF’s file size is to open it in Preview. This feature is included in the Mac operating system. While the built-in application does a decent job of reducing the file’s size, it does not do a great job of enhancing the quality of the image. It may even cause your PDF to become blurry.

A better solution is to use a software like Adobe Acrobat. This is a PDF reader and editor that allows you to create, edit and view PDF documents. While it can be pricey, it is worth it if you frequently work with PDFs.

Besides making your PDFs smaller, you can also use the app to compress images. This will reduce the file’s size and make it lighter. Although this may not be a good option if you want to preserve the quality of the content, it can be useful if you need to send a large PDF via email.

Using a free utility called ColorSync is another slick option. This can be found in the Applications folder and allows you to easily modify, save and compress your images. There is even a feature that lets you create a simple PDF file from your current file.

Other than saving your files, you can also use a PDF as an annotator. You can add and remove annotations to the document, as well as customize footers, headers and watermarks. With a little bit of effort, you can take your PDFs to the next level.

girl in a white shirt working on a macbook
Photo by Marek Levák on Unsplash

Even though a large PDF can be a pain to manage, there are ways to compress it and optimize it for better performance. This is especially useful if you need to send your document over the wire. Taking advantage of a file-sharing service can help you send the highest quality PDF. Also, a cloud-based backup can provide you with peace of mind.

While there are many ways to compress your PDF, one of the simplest and most reliable methods is to use the built-in Preview application. To open a PDF, all you have to do is double-click on the file and it will be opened in this app. Alternatively, you can use the top menu bar to open it.